OSSTF District 18
Teachers' Bargaining Unit
Information for
Members
Health and Safety
In the Upper Grand DSB, we use the IRS - the Internal Responsibility System - which means that all health and safety concerns should first be reported to your supervisor (Principal, in most cases). If sufficient action is not taken to remedy the health and/or safety concern, please contact your school's Health and Safety representative (see your Health and Safety board for your school rep). If you still need support, please contact the TBU Health and Safety Officer, Laura Beal at laura.beal@d18.osstf.ca, or the D18 Health and Safety Officer (contact info on the board).
It is recommended that you report in writing; while email will work for many situations, UGDSB has a formal reporting system for accidents and incidents. Members need to file these reports in order to appropriately document accidents and incidents (in some cases, if it has not been properly documented, then members may not be able to access appropriate supports).
Please review the following list to help you determine which form to complete (note that you will need to log into the UGCloud/eBase to access the forms).
For directions on how to access the eBase reporting system, please review this document.
Section 1 of the Occupational Health Safety Act (OHSA) defines "Workplace Violence" as any of the following:
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the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker;
OR
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an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker;
OR
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a statement or behaviour that it is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker.
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Members who experience a scenario that meets any of these definitions of workplace violence are encouraged to fill out the appropriate form as described below.
Was this an ACCIDENT?
Did you have an accident while at work?
Complete the EMPLOYEE INCIDENT REPORT/SAFE SCHOOLS INCIDENTS REPORT FORM if you had an accident (slip/trip/fall/cut/etc.) at work. You may or may not have required first aid or any other medical attention at the time, but it is in your best interest to report all accidents in case of complications later.
Did you witness another Member's accident?
Complete the INCIDENT/ACCIDENT WITNESS REPORT if you witnessed a Member’s accident.
Was it a serious INCIDENT involving a STUDENT?
Did you have a physical incident or experience a threat of a physical incident with a student?
Complete the EMPLOYEE INCIDENT REPORT/SAFE SCHOOLS INCIDENTS REPORT FORM for incidents where a student uses physical force, attempts physical force, or makes a verbal, written or electronic statement that could be reasonably interpreted as a threat of physical force including aggressive action.
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In completing this form, make sure to select 'Both' under the 'I want to submit ...' option
Did you have a non-physical incident with a student?
Complete the EMPLOYEE INCIDENT REPORT/SAFE SCHOOLS INCIDENTS REPORT FORM if the incident you reported on above might lead to a suspension or an expulsion.
Did you witness a physical incident involving a student(s)?
Complete the INCIDENT/ACCIDENT WITNESS REPORT if the incident you reported on above might lead to a suspension or an expulsion.
Did you use physical force to control a student’s aggressive behaviour?
Complete the PHYSICAL INTERVENTION REPORT (Policy 413-4) if physical intervention was used to control a student’s aggressive behaviour.
Did you witness another Member's incident with a student?
Complete the INCIDENT/ACCIDENT WITNESS REPORT if you witnessed a Member’s serious incident with a student.
Was it an INCIDENT with a NON-STUDENT?
Did you have an incident with a non-student?
Complete the EMPLOYEE INCIDENT REPORT/SAFE SCHOOLS INCIDENTS REPORT FORM for incidents where a non-student (visitor, volunteer, parent, etc.) uses physical force, attempts physical force, or makes a verbal, written or electronic statement that could be reasonably interpreted as a threat of physical force including aggressive action.
Did you witness an incident with a non-student?
Complete the INCIDENT/ACCIDENT WITNESS REPORT if you witnessed a Member’s incident with a non-student.
​Provincial OSSTF also has a number of Health and Safety resources available to Members.